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Assistant Project Manager

Universal City, CA 91608

Posted: 01/20/2024 Job Number: 21142702

Job Description

Summary
The Assistant Project Manager is to assist the Project Managers with the planning and coordination of activities for projects to ensure that goals and objectives of projects are accomplished within prescribed time frames. Responsibilities include client interface, cost & schedule estimating programming, planning, cost control, and financial reporting.

Responsibilities:

Project Management Support
  • Assist Project Managers during the lifecycle of a project
  • Attend and document project kick-off meetings
  • Provide coordination support for the Project Management Team as needed (i.E. Coordination and distribution of meeting notes as required, coordination of agendas, drafting project kick-off correspondence for business units, document support, etc.)
  • Review of payment applications for general contractor, architect, consultant, and other vendors
  • Track and maintain project schedule and budget in the company's project management system of record
  • Perform final quality review of all documentation prior to submission for Department approvals (including contract, invoices, bid milestones and funding documents)
  • Assist Project Managers in coordination with governmental agencies for applications and approvals (permits, reimbursement/refund requests, etc.) Meet with relevant agencies to facilitate approvals, as needed
  • Manage in tracking and distribution of Directives, tracking of potential change orders, quality control of change order requests, and compiling change order requests into monthly change orders
  • Manage and coordinate selected project vendors in collaboration with Project Manager
  • Ensure project files (electronic and paper) maintain documented backup necessary for auditing purposes
  • Coordinate security access for vendors as required
  • Lead project punch list process to completion
  • Lead project close-out process. Responsible for ensuring that project close-out packages are complete. Take ownership of close-out process, including identification of required close-out documentation, management of vendors for timely and complete submittal, and review of close-out documentation with stakeholders, including final hand-over to facilities.
  • Collaborate with project controls and Project Managers on monthly cost reports, cash flows, and any other needed reporting
  • Research and facilitate resolution of project issues in collaboration with Project Managers
  • Coordinate with Fixed Assets for final capitalization of project. Provide additional cost and/or quantity information as necessary
  • Manage and track warranty periods. Coordinate repairs with general contractors prior to warranty expiration. Conduct end of warranty period turnover meeting with the Operations Department
  • Work with Legal and Sourcing on new contracts and competitive bid process


Qualifications/Requirements:
  • Bachelor's degree from a four year college or university in Construction Management, Architecture, Engineering or related field;or equivalent combination of education and experience required.
  • Over 2 years of project management/maintenance planning in a theme park or related industry. Project Management certification preferred.
  • Familiarity of local/regional codes and ordinances, reading/interpreting construction documents and contracts
  • Familiarity of managing multiple projects and contractors at once including in a fast paced environment.
  • Ability to make accurate quantity surveys and to estimate the cost of materials, labor, equipment, and subcontractor's work, ascertaining that all areas have been accounted for prior to submitting estimate for review.
  • Familiarity of systems, quality control and troubleshooting within the area of responsibility
  • Ability & willingness to work overtime, weekends and holidays with short notice
  • Experience working with CMMS systems preferred. (Maximo, etc.)
  • Expert in Microsoft Excel
  • Proficiency in Microsoft Word, Outlook, PowerPoint and Project.
  • Proficiency in AutoCAD.

Desired Characteristics
  • Excellent organizational, verbal and written communication skills
  • Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player.
  • Strong interpersonal and analytical skills
  • Strong time management skills
  • Ability to multi-task and be flexible is essential
  • Experience managing in a union environment
P-OCE-03
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