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Payroll Specialist

Pittsburgh, PA 15212

Posted: 03/04/2024 Job Number: 21430213

Job Description

Payroll Specialist
Contract to direct


The Payroll Specialist is responsible for the accurate and timely payroll processing, submission, reporting, and auditing for salary and hourly employees while ensuring compliance with company policies as well as Federal, State, Local and IRS regulations. Maintains a high standard of quality and accuracy by being proactive in managing the payroll cycle to meet all payroll deadlines. Provides excellent customer service and works closely and collaboratively with HR and other cross-functional departments.

•Processes payroll for multiple legal entities across multiple states and provinces with various pay schedules in the US and Canada.
•Validates and ensures accuracy of data in Workday such as changes, hours, earnings and calculate retroactive adjustments.
•Ensures imported payroll data is audited using various reports prior to sending for approval within established timelines.
•Partners with internal and external stakeholders to process payroll in accordance with company policies, union contracts, and legal requirements.
•Assures and maintains confidentiality and completeness of payroll files and data including their security.
•Actively looks for ways to improve processes and procedures and support department transformation initiatives.
•Garnishment administration and process other 3rd party payments such as union dues.
•Provides various reports and data for internal and external audits as required.
•Participates in yearend projects including W-2 preparation.
•Assists in various special projects which may include participation in implementation activities and ad hoc reporting.

•Associate’s (preferred) from an accredited college or university.
•Minimum of 4+ years progressive payroll related experience
•Experience with federal and state labor laws, such as the Fair Labor Standards Act, state wage and hour regulations, federal and state payroll tax regulations
•Must be proficient in Microsoft Word, Microsoft Excel (VLOOKUPS and Pivot Tables)
•Must adapt to a dynamic, rapidly changing business environment.
•Ability to multi-task and work within tight deadlines.
•Experience with Workday Payroll required.
•Experience with Canada payroll a plus
•Detailed-oriented and excellent problem-solving skills.
•Ability to work independently and collaboratively.
•Ability to plan and organize workload with minimal supervision.
•Excellent oral and written communications skills with a strong customer service orientation.
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